1948

3. All original and finished drawings should be kept in a safe place under the authority of one person designated for this purpose, normally the expedition architect. The originals will not be available to other members of the expedition, even at the headquarters without the approval of the person responsible. (Some final plans have been taken out [handwritten: ...] by others than the architect and so messed up that they will have to be redrawn, and unnecessary extravagance.)

4. Sun-prints or similar copies will be made of all original plans. (A sun-print is like a blue-print except that the drawing is dark on a light background). These will be available for work on the dig, and may be taken away from the dig whenever necessary without formalities. A complete set of sunprints of all plans should be on file in the museum. These sun-prints are quite adequate for any use short of publication, and their use will protect the originals and avoid needless copying or loss.

Joe thinks that a sun-print frame can be made up here and that the system can go into effect at any time, provided paper is available. He has done a valuable job in hunting out all the various expedition plans, filing them, and trying to protect them. He has not always found the latter easy, and would be pleased if a definite policy were to be established in this matter. He feels particularly strongly about having finished plans hauled off to the dig and ruined; I can't say that I blame him.

A system whereby sun-prints of all plans are sent to us automatically has several advantages. One, of course, is safety in these days of atomic destruction. Another is that it will do a great deal to keep us at the museum abreast of what is happening on the dig, and that if it is done automatically by the architect, it will avoid some of the agony that we go through in trying to get progress reports.

I find, for instance, that Joe has done an admirable topographical survey of the whole Kourion area, which will include even Sotira, showing the location of all our excavations as well as any prominent remains which are visible on the surface, whether we have worked on them or not. The most important parts of this survey have been in existence for years, but we were never told anything about it at the museum. It would be a tremendous help to all of us in planning to learn about the existence of such things have to snoop around to learn about the expedition in the attempt to get or write coaxing letter after coaxing letter in the attempt to get a copy. Such things should come to us automatically.

All the original plans should be numbered and the same numbers should go on the sunprints. It would enormously simplify our correspondence with Mr. Hill and George if they, knowing that we had a complete file, could simply refer to plan no. such and such, section such and such, in writing about regions with which we might not be familiar. It would also give us a basis on which to suggest investigating certain areas on our own initiative. One such area, which had never been mentioned to me, appears on the survey, and I would like very much to see a small dig done in it. There may well be others.

I do hope that you will agree with the wisdom of laying